Whether your board is using the board portal or paper to record its meeting minutes, taking detailed and accurate notes is vital to keep the organization updated. To do that it is essential to know what you need to include and also what not to include.

For instance If you record how members voted on an issue, the minutes should reflect only the votes cast in support or against the decision, not the names of individuals who voted and who backed the motion. This helps protect the board from legal challenges later on. The only exception to this rule is when there are votes on executive pay or financial transactions that involve board members in such cases the names of the people who voted must be recorded along with the reasons for their vote.

Include any information that clarifies the board’s decision in your minutes of meetings. It could include the comments of your company’s attorney or chairman however their opinions or conclusions must be explicitly expressed. It is also beneficial to include website here any reports or presentations that were presented at the meeting. This lets your board be aware of any pertinent news from different committees and gives insight to the entire team.

Keep in mind that the minutes from board meetings are an account of the board’s decision-making procedures. They must be objective and impartial. It is best to not record personal opinions, disagreements, disagreements, political discussions or even idle chat. Instead, concentrate on recording facts and crucial decisions while keeping your tone neutral – even when there is tension in the room.