If it’s for board meetings or for your entire organization, the board portal software can aid you in working smarter and faster. It can simplify and streamline everything from agendas for board meetings to clear, accurate minutes of meetings with a simple solution that’s available anytime any time, from any location — on any device.
Find out what your board’s needs are. For example, a key reason for boards to adopt online tools for managing boards is security. Sending board documents to colleagues and sharing them with free programs like Dropbox can lead to data breaches and unauthorized access. Board members and corporate secrecy also want to improve efficiency by utilizing the most secure and convenient method of managing and sharing information.
SelectHub Board Satisfaction Rate is a useful tool to evaluate the features of different solutions. This tool gives an average score, based on reviews from well-known review sites for software. Additionally, you can establish an evaluation team of board members (chairs and administrators) to look for existing or known solutions that address their pain points. To maximize net benefit the evaluation process should be inclusive of the entire board cycle.
Examine the functionality that is essential like tools for planning and agendas and document management that provides an unlimited storage space for meeting papers and corporate documents, boardbook templates as well as eSignatures, discussion and chat features, and 1:1 communication channels. You should also discover if the solution integrates with top calendar programs and other third-party applications to facilitate the scheduling of meetings, document collaboration and follow-up.