Board meeting management includes the entire cycle that occurs prior to, during, and following an assembly of a board. This includes notes, risks, decisions, votes and agenda items for meetings. If you follow the right strategy, you can ensure that your board meetings focus their purpose deciding on company-scale strategies and defining how teams will follow those strategies.

To keep discussions productive, stick to your agenda and limit the amount of time you devote to reports. For instance, limiting the number of executive reports by inviting key executives for just one or two agenda items makes for a meatier discussion about the most important strategic issues, and gives executives a chance to share their feedback directly with the board.

Encourage board members to discuss a topic during the meeting. This will save valuable time in the meeting, and allow everyone to concentrate on the key issues to be addressed. Being distracted by unrelated discussion topics can easily take up the entire board meeting particularly when it happens in the middle of an agenda item. To avoid this, ask the attendees to submit topics that aren’t relevant to the current discussion to be moved into the « parking area. » Once the meeting has ended and the parking area is reviewed, go over the meeting and decide what topics should be added to the next agenda or delegated.

Use software that records results and store all the information related to the meeting. Choose a simple interface with seamless integrations to ensure that your attendees are able to join the meeting and remain focused.

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